Trade show video pricing varies more than almost any other AV category, mostly because “video production” can mean a simple looping file or a full multi-day capture crew. Here’s a working framework based on current South Florida market conditions.
Cost Ranges by Production Type
| Production Type | Typical Range | What Drives the Range |
| Simple booth loop video (pre-produced) | $1,500-$4,500 | Length, animation complexity, whether footage needs to be shot or is provided |
| On-site interview or testimonial package | $3,000-$7,000 | Number of interviews, editing turnaround, crew size |
| Same-day highlight reel edit | $2,500-$6,000 per day | Turnaround speed, number of edits per day, on-site edit bay requirements |
| Full show-floor multi-day capture | $8,000-$25,000+ | Number of days, crew size, number of booths or sessions covered |
What’s Usually Included at Each Price Point
At the lower end, you’re typically getting a finished video file delivered before the show with no on-site crew. At the higher end, you’re getting a crew physically present on the show floor for the full event, capturing and editing content in real time. The middle ranges usually reflect the difference between a single interview setup and a full multi-camera capture package.
Line Items That Get Missed in a Quote
- Editing and revision rounds, which some quotes bundle and others bill separately after the first cut
- On-site edit bay setup if same-day content is needed, which requires more than just a camera operator
- Music licensing for any background tracks used in finished content
- Delivery format requirements, since some exhibitors need multiple aspect ratios for booth display versus social media use
THE MOST COMMON MISTAKE
Booking a simple booth loop package when the actual goal is same-day highlight content for social media. The two require entirely different crews and turnaround processes, and finding that out mid-show usually means paying for a rush upgrade at a premium.
Astoria Productions scopes trade show video against your actual goals, not a generic package. Tell us your booth size, show dates, and what you actually want the video to do, and we’ll give you a number that matches it.